This Privacy Policy explains how we collect, use, maintain, and disclose personal information in compliance with the relevant data protection laws in Europe, including the General Data Protection Regulation (GDPR). We are committed to protecting the privacy and confidentiality of our Members’ personal information.
Information Collection
IDMA may collect personal identification information from Members in various ways, including when Members visit our website, register on the site, fill out a form, subscribe to the newsletter, and engage with our services. The types of personal information we collect may include name, contact details (such as email address, phone number, and mailing address), job title, and company affiliation.
We collect personal information directly from Members and only with their consent. Members are not required to provide personal information, but certain features or services on our website may be unavailable if they choose not to do so.
Information Use
IDMA collects and uses Members’ personal information for the following purposes:
- To provide and improve our services: We use personal information to deliver the services requested by Members, including membership management, event registration, and communication related to IDMA activities. We may also use personal information to improve our website, content, and offerings based on Members’ feedback.
- To send relevant communications: We may use the email address provided by Members to send updates, newsletters, event invitations, industry news, and other information related to IDMA and the diamond industry. Members have the option to unsubscribe from these communications at any time by following the instructions provided in the emails.
- To comply with legal obligations: We may process personal information to fulfill our legal obligations, such as record-keeping requirements and compliance with applicable laws and regulations.
Information Sharing
IDMA does not sell, trade, or rent personal identification information to others. We may share personal information with trusted partners, service providers, or subcontractors who assist us in delivering our services and conducting our operations. These third parties are contractually bound to maintain the confidentiality and security of the personal information and are prohibited from using it for any other purpose.
We may also disclose personal information when required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of IDMA, its Members, or others.
Data Security
IDMA takes reasonable technical and organizational measures to protect personal information from unauthorized access, loss, misuse, or alteration. We have implemented appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. However, please note that no method of transmission over the internet or method of electronic storage is 100% secure.
Data Retention
IDMA retains personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. We will securely delete or anonymize personal information when it is no longer needed for the purposes for which it was collected.
Individual Rights
Members have certain rights regarding their personal information, which include:
- Right to access: Members have the right to request access to the personal information we hold about them and receive a copy of that information.
- Right to rectification: Members have the right to request the correction or updating of inaccurate or incomplete personal information.
- Right to erasure: Members have the right to request the deletion of their personal information under certain circumstances, such as when the information is no longer necessary for the purposes for which it was collected or if the processing is based on consent and the individual withdraws consent.
- Right to restrict processing: Members have the right to request the restriction of the processing of their personal information under certain circumstances, such as when the accuracy of the information is contested or the processing is unlawful or no longer necessary, but the Member does not want it to be erased.
- Right to data portability: Members have the right to request the transfer of their personal information to another organization or receive it in a structured, commonly used, and machine-readable format, where technically feasible.
- Right to object: Members have the right to object to the processing of their personal information in certain circumstances, such as for direct marketing purposes or when the processing is based on legitimate interests.
- To exercise any of these rights, Members can contact us using the contact information provided at the end of this Privacy Policy. We will respond to such requests in accordance with applicable data protection laws.
Changes to this Privacy Policy
IDMA reserves the right to update or modify this Privacy Policy at any time. Any changes will be reflected on this page, and the updated Privacy Policy will have a revised effective date. We encourage Members to review this Privacy Policy periodically to stay informed about how we handle personal information.
Contacting Us
If Members have any questions, concerns, requests, or complaints regarding this Privacy Policy or the handling of personal information, they can contact us using the following contact information:
International Diamond Masters Association (IDMA) Address: [Insert Address] Email: [Insert Email Address] Phone: [Insert Phone Number]
We will respond to all inquiries and complaints regarding the handling of personal information and will endeavor to resolve any privacy concerns in a timely and appropriate manner.
This Privacy Policy was last updated on 2nd February 2022.